A Quick Guide to Backup IMAP Emails Using Microsoft Outlook

     Everyone wants their emails to be preserved, and for this, backup is the best option available. You can easily backup IMAP emails using Microsoft. You are just required to follow this detailed article. Here, you will get all steps to backup IMAP account manually and with the help of the IMAP Migration Tool.

    IMAP stands for Internet Message Access Protocol, which serves as a standard for synchronizing emails between servers and clients. You can set up the email client on any digital device to access your emails and view the topic and text of messages in the email client. IMAP allows for flexibility in moving or deleting emails without downloading the email into the system. Any modifications made on one device will be reflected on all the others. However, IMAP data is also vulnerable to a number of dangers, just like any other digital data. Therefore, performing a regular backup is an excellent way to keep the mailboxes secure. However, do you know how to back up your Outlook IMAP data? Let’s learn the methods to backup IMAP email locally.

    How to Backup IMAP Emails Using Microsoft Outlook

    Normally every Outlook user has an IMAP account due to the multiple advanced features provided by the IMAP email client. Accessibility through multiple devices with the same ID, account, or address, storing selected emails/attachments, etc. Follow the steps to save IMAP emails using Microsoft Outlook.

    • Install Microsoft Outlook and Go to the File tab.
    • Click the Import/Export icon in the Open & Export tab.
    • In the Import and Export Wizard, click on the Export to a File option.
    • You now need to choose the Outlook Data File (.pst) and press the Next button.
    • Simply select the IMAP folder you wish to backup and click Next.
    • At last,  select the destination by pressing the browse button and clicking the Finish button.

    These steps backup IMAP emails but have some limitations that make them less reliable. Here are the main drawbacks of this approach.

    Drawbacks of the Manual Method

    • Manual steps take lots of time and patience from the user.
    • They may not work on all versions of Microsoft Outlook.
    • They are complicated, and the chances of data risk and corruption are high.
    • This approach requires technical expertise for novice users.

    Users face some common limitations while backing the IMAP emails manually. But don’t worry. We have another alternative solution for you. Try the most trusted IMAP migration tool to save IMAP emails locally.

    Professional Solution to Save IMAP Emails Locally

    You can use the IMAP Migration Tool to backup IMAP emails on your PC.  It is best to migrate IMAP to Office 365, Gmail, Yahoo Mail, Hotmail, and other email clients. This utility provides various advanced features to its professional and non-professional users.  Here are some exclusive features of the IMAP Migration Tool.

    • The tool backup IMAP to PST, MBOX, EML, CSV, and others.
    • You can perform the bulk migration of IMAP emails at a single time.
    • It allows users to preview the IMAP emails before the migration process.
    • This utility can back up emails from the IMAP server and Attachments.
    • It provides advanced features to migrate the data while maintaining data integrity.
    • With the help of this tool, you can perform the backup IMAP emails efficiently as it provides a self-explanatory interface to its users.
    • The tool is supported by all versions of Windows-based operating systems.
    • You can also try the remove duplicate email feature to delete emails of a similar nature.
    • Only 50 emails per folder can be backed up or migrated in the free demo version.


    In the above write-up, we have covered the advanced method to backup IMAP emails using Microsoft Outlook. All the manual steps to save IMAP emails using MS Outlook are provided. But for non-technical users, this method is quite complicated and time-consuming. That’s why we have provided another alternative solution for you. Use the IMAP Migration Tool to backup IMAP emails. You can also download its free demo version to understand its working performance. Now, you have to decide which the best method is suitable for you.

    Also Read: How to Setup Yahoo Mail in MS Outlook: A Comprehensive Guide

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